POSITION FILLED: Admin / Biz Dev / Marketing Assistant for Successful EOS* Implementer / Business Coach

About Chris Naylor, BetterTraction, LLC

Passionate, strategically focused, and dedicated to helping leaders and teams optimize business results, Chris has more than 25 years of experience providing business coaching services that help companies reach higher levels of growth and success.

*EOS is an Entrepreneurial Operating System, a powerful business management system for small businesses looking to build strong cultures and legacy companies that make a difference in the world! To learn more: www.bettertraction.com.

Responsibilities include:

  • Driving email and LinkedIn components of our networking and new business development activities (hence the value of having real business development / marketing experience).

  • Managing emails.

  • Maintaining calendars including scheduling meetings and appointments.

  • Following an established schedule to send reminders, assignments, and follow-up communications to clients.

  • Managing invoicing and AR follow-up to ensure cash flow and accurate reporting.

  • Setting up Zoom and Microsoft Teams invites and participation in digital meetings.

  • Managing the training room set-up, stocking food and drinks, and cleaning-up after training sessions.

  • Ordering EOS materials and other supplies to support training.

  • Coordinating speaking events and materials that we need to bring to our talks and sessions.

  • Maintaining CRM databases.

  • Assisting occasionally with personal items.

  • Making reservations (travel, dining, etc.).

  • Managing and updating our websites. (We are willing to teach you how to do this).

  • Manage marketing communications (blogs/shares/newsletters).

Experience, skills and personal attributes preferred/required:

  • At least five years of executive / personal assistant experience including some business development / marketing support experience is required.

  • Proficient Microsoft Word, Excel and PowerPoint skills.

  • Proficient at running meetings on Zoom and Microsoft Teams.

  • Excellent writing, grammar, proofreading and typing skills.

  • Strong interpersonal skills

  • Great attention to detail / high fact finder

  • Highly organized and great at organizing others

  • Exceptional follow-through.

  • Ability to work independently.

  • Have your own car and be able to run errands (to store, post office, etc.).

  • Familiarity with CRM's, LinkedIn and social media.

  • Ability to research, digest, analyze, and present material clearly and concisely a plus.

  • Familiarity with managing a WordPress website is a plus.

  • Must be available to work 20-25 hours/week. Approximately one day spent in the EOS office and one to two days working from home.

  • Must be OK with checking, and responding to, emails during the evening (up to 9 pm) to see if there is anything that is urgent and important and needs to be done for the next day. You must also be OK with responding to emails on a timely basis (e.g., within two hours) between 9 am and 9 pm.

  • You must have experience supporting multiple leaders in a fast-moving, relatively unstructured, environment. There will not be a long learning period for you to 'get up to speed'. Our lives are busy and hectic, and we genuinely appreciate and are willing to pay more for great support.

  • You must have your own computer to work from the office and home office.

  • You must have a strong internet connection, lighting, audio and appropriate background for digital meetings from home without distractions.

The Ideal Personal Characteristics:

  • Tenacious 'get things done' person who attacks a project and drives it through completion. Strong follow-through.

  • Pleasant, friendly personality, excellent customer service skills.

  • Comfortable being direct and disagreeing with decisions if she or he thinks they are right - cannot be passive / aggressive.

  • Low drama.

  • Smart, fast learner, and proactive, (i.e., a thinker, not just a doer).

  • Strong writing skills (professional tone, good grammar/spelling, ability to grasp concepts and construct documents, editing for formatting and consistency); organized and attentive to detail.

  • Must be sharp, professional, independent, and self-motivated.

  • Must feel aligned and live by these Core Values: Be Humbly Confident, 2) Grow or Die, 3) Help First, 4) Do the Right Thing, 5) Do What You Say.

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

How to Apply:

Please send resume and cover letter, including salary requirements, to: careers@approachmn.com.  No phone calls please.

BetterTraction, LLC is an equal opportunity employer and is committed to creating an inclusive environment for all employees.

Ailee Nelson